Make faster, more secure payments with configurable approval workflows in Loop. Set clear roles for creators and approvers so every payment is reviewed before it's sent — giving your business stronger controls and peace of mind.
Overview
Loop's payment approval workflows help you streamline and secure your accounts payable process. By assigning specific permissions to team members, you can separate payment creation from approval — reducing risk while maintaining speed and transparency.
When someone creates a payment, Loop automatically routes it to the designated approvers. Once approved, the payment is sent through the optimal network available (EFT, ACH, SEPA, Faster Payments, or SWIFT).
How required approvals work
Go to Settings → Payment Approvals to choose the number of required approvals. The maximum you can set is based on the number of people who have permission to approve payments.
Admins can approve payments with no limit.
Other users who can create or approve payments are given an approval limit in the Team settings section, which can be 0. If they create a payment equal to or less than their limit, they count as one approver against the number of required approvals.
An approval limit of 0 means the user can set up payments but never counts as their own approval.
Admins still count as only one approver against the number of required approvals.
Steps
Go to your Team settings.
In your Loop dashboard, open Settings → Team.
Make sure all team members who will create or approve payments are added as users.
Edit user permissions.
Next to each team member, select Edit User Permissions.
Choose the appropriate permissions based on their role:
Creators:
View payee payment
Create payee
Create payee payment
Approvers:
Approve payee payment
Users with Create Payee Payments can initiate payments, while those with Approve Payee Payments must review and authorize them before funds are released.
Approve pending payments.
Approvers receive an email notification whenever a payment needs review.
To approve or deny payments, go to Send Payments → Pending Approval.
Review the payment details and click Approve or Deny.
Notes
Once approved, payments are sent using the optimal transfer method available.
You can set multiple approvers for extra control and oversight.
Permissions can be adjusted anytime in Settings → Team.
Approval workflows are available for both domestic and international payments in over 180+ countries and 35 currencies.
FAQs
Can I have multiple approvers for one payment?
Yes. You set the number of required approvals in Settings → Payment Approvals, then assign team members the Approve Payee Payments permission. See "How required approvals work" above for how each user counts toward the required total.
Do approvers get notified automatically?
Yes. Approvers receive email alerts whenever a new payment requires their approval.
Can creators approve their own payments?
It depends on their approval limit. Loop separates creators and approvers for security, but if a user creates a payment at or below their own approval limit, they count as one approver against the number of required approvals.
How fast are approved payments sent?
Immediately. Once an approver confirms a payment, Loop processes it through the optimal available network.
Can I change user roles later?
Yes. Admins can update user permissions anytime under Settings → Team.