Overview
Loop makes expense organization simple and flexible.
From the Transactions page, you can open any transaction to:
Assign categories (e.g., Marketing, Travel, Other Expenses)
Create custom categories to tag important transactions.
Add notes to record important details such as invoice numbers or expense explanations
These tools make it easier to reconcile expenses, generate reports, and sync accurate data to your accounting software.
How to categorize and tag transactions
Go to the Transactions page
Log in to your Loop Dashboard.
Click Transactions from the side navigation menu.
Select a transaction
Find the transaction you want to edit.
Click the transaction to open the Transaction details panel.
Choose categories and tags
Under the Category option, you can Select from standard options like Other Expenses or your custom categories.
Custom Category: Create or select a custom tag for project or client tracking.
How to add notes to a transaction
Scroll to the Notes section
Below the category fields, you’ll find a Notes area.
Add key details
Type in any information that helps explain or support the transaction — for example:
“Invoice #8743 – Payment to supplier.”
“Client travel expense – NYC office visit.”
Save your updates
Once you’ve added your notes and categories, they’ll automatically save and appear in your transaction history.
Why categorize and tag expenses
Organizing your expenses gives you better visibility and control. You can:
See how different teams or projects are spending.
Simplify financial reporting and month-end reconciliation.
Filter transactions by category, division, or custom tag.
Provide clear context for accountants or auditors.
Notes
Only Admins and Bookkeepers can edit all transaction categories and notes.
Team members can add notes to their own card transactions.
FAQs
Can I create my own custom categories?
Yes. You can add new custom categories or tags directly within the categorization menu. Select the category dropdown, then scroll to the bottom and click New Category to create a custom category.
Can I change a category or note after saving it?
Absolutely. You can update categories or notes anytime; just be careful that new notes will overwrite the previous notes.